ADMINISTRATIVE ASSISTANT (PERMANENT)
TWO (2) POSITIONS
LOCATION:
GRAND FALLS-WINDSOR (1)
CORNER BROOK (1)
Reporting to the Executive Secretary, the Administrative Assistant is the first line of contact between NAPE and membership. This role would suit a driven individual with at least two years relevant experience, who leads through their ability to organize and deliver, can engage with superior communication skills, and will produce growth and improved engagement with our diverse membership.
DUTIES AND RESPONSIBILITIES:
- To act as the first point of contact for all members, taking inquiries and providing a high level of membership service;
- To facilitate the operation of the Grand Falls-Windsor or Corner Brook office, taking detailed messages and forwarding of phone calls to appropriate staff for engagement;
- Provides advanced secretarial and administrative support of a highly confidential nature to Membership Servicing Officers, Employee Relations Officers, Labour Relations Specialists;
- Expertise in the use of Office 365;
- Transcribes in typewritten form utilizing word processing at high rates of speed (60 wpm min.) with considerable importance to accuracy and completeness;
- Maintains NAPE’s current filing system (hard copy and electronic) with the ability to adapt to modifications when necessary;
- Files and maintains resource materials for the Regional Office and is able to conduct electronic searches using Quick Law, Westlaw, etc.;
- Participates in the distribution of membership correspondence/mail-outs;
- Performance of related administrative and receptionist tasks (i.e.: prepares and sorts mail for distribution, ensures operation of the phone system, voice mails, office equipment, etc.);
- May be required to assist with a variety of union activities, registrations at meetings, Convention preparation, etc.
QUALIFICATIONS:
- Graduation from post-secondary education facility with an emphasis on Office Administration or equivalent education and/or experience.
- Thorough working knowledge of Microsoft Office 365 (particularly Outlook, Word, and Excel);
- Excellent telephone etiquette and ability to communicate with a broad range of members in a multitude of workplaces/communities;
- Knowledge of data protection policies;
- Experience working in a membership organization and experience with a membership database;
- Attention to detail;
- Excellent organizational and time management skills;
- Ability to work on your own initiative or as part of a team; and
- Willingness to learn new skills.
COMPENSATION:
Comprehensive salary and benefits package in accordance with the Staff Collective Agreement.
NAPE is committed to employment equity and is actively seeking to ensure a representative workforce. We encourage applications from equity-seeking groups.
While this position is open to both internal and external candidates; priority will be given to existing NAPE staff local employees.
Please submit a letter of application and resume by 4:30 p.m. March 11, 2022, marked CONFIDENTIAL – JOB COMPETITION AND ADDRESSED TO:
President
Newfoundland and Labrador Association of Public & Private Employees
P.O. Box 8100
St. John’s, Newfoundland and Labrador
A1B 3M0
Fax: (709) 754-0726
OR
Email: gquinlan@nape.ca with the SUBJECT LINE: JOB POSTING
CLOSING DATE: – March 11, 2022 – 4:30 p.m. (NST)
If applicable, please indicate which office you are applying for – GFW or Corner Brook.
PREFERENCE WILL BE GIVEN TO NAPE MEMBERS
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